Copyright Sheet Music Tips for a Virtual Music Event

During pre-covid days, participants took their sheet music or score to their in-person adjudication, either in the form of a music book or a printout from a licensed carrier along with a receipt proving it was purchased.

In a virtual world where anything possible is accomplished online – is.
This brings us to the topic of uploading Scores and Sheet Music as data/material that is protected by law.

We’re talking about files that other people hold the copyright to that will reside on our server: you need to have legal permission and/or license from the copyright holders of these files.

Due your research on Terms

If an online registration system provides features for registrants to upload sheet music, make sure users will agree to terms during the registration process. Make sure your terms will include the responsibility of the registrant and a client indemnification section, containing legalities such as the  Client will indemnify, defend and hold harmless your organization, from and against all claims, losses, damages, liabilities and expenses (including reasonable attorneys’ fees), arising from Client’s breach of any of Client’s obligations.

Using services responsibly.

Your Terms and Due Diligence

It is the responsibility of an Event participant/registrant to ensure they are complying with copyright and licensing rules to avoid penalties and legal action.

Are you an event organizer needing to create your terms?

Consider these additional steps:

  • Find out what you need to do in order to be within your legal rights to use copyrighted material in your account.
  • Check with legitimate sources on what you are required to do to comply with the legalities of copyright materials
  • Ask your associations if they have applicable terminology

Resources on Licensing

What is a Print License »
Music Publishing Licensing »

Terms and Conditions, Waivers

Terms and conditions are essential for informing participants of your terms and the risks (if applicable) involved in your activities. When written accurately they can also protect you from liability.

Consider including the following:

  • Terms of the event
  • Copyright agreements
  • Yes, I’ve read the rules
  • Hold-harmless waiver
  • Your Refund policy

Disclaimer: THIS  article does NOT constitute legal advice or other professional advice and you may not rely on the contents of this website as such. If you require legal advice, you should retain competent legal counsel to advise you.